Resolve or explain every item
Match what can be matched. Record an explanation for what remains. Items not yet explained can stay open only if the sign-off note says why.
Help centre / Sign-off
Close with
evidence.
Who does what, and what sign-off locks.
Open BrillrecFrom preparation to a locked record
Your organisation’s settings decide how many of these steps need a second person.
Check the statement
The unreconciled difference must be nil or within the allowance, and the proof of accuracy checks must pass or have a recorded reason.
Add commentary (optional)
Write a note for the reviewer. With AI assistance on, Brillrec can draft commentary from the figures. A person edits and saves it before it appears in the sign-off pack.
Submit for review
The preparer submits the reconciliation. The reviewer sees who submitted it and any note they left.
Sign off
The approver reviews the statement, the open items and the evidence, then signs off. Sign-off locks the reconciliation as a permanent record, puts the approver’s name on the sign-off pack and carries open items into the next period.
Reopen if needed
A preparer, approver or administrator can reopen a signed-off reconciliation, giving a reason. The reopening is recorded in the audit trail. With strict separation of duties, a second approver or administrator must agree.
Common questions
Quick answers.
Can I sign off something I prepared?
It depends on your organisation’s settings. With strict controls on, someone else must sign it off. If you are the only approver, Brillrec allows it but marks the sign-off “control not enforced”, so a reader of the pack can see that.
What stops a sign-off?
An unreconciled difference above the allowance, a bank statement roll-forward that fails without a recorded reason, an item cleared twice, and any unidentified opening-balance gap that has not been matched or explained.
What happens to open items at sign-off?
They carry forward to the next period with their explanations, until the posted journal line in the ledger is matched against them.
Where is the history kept?
Explanations, comments, approvals, sign-off and reopening are recorded in the audit trail with the person and time.
Keep reading
Related guides.
Reading the reconciliation statement
The statement shows how your cash book reaches the bank’s balance.
Read the guideAccess and data handling
The controls your administrator can set, in plain language.
Read the guideGetting started
From a new account to a signed-off statement.
Read the guideStill stuck?
Ask us.
Email info@brillrec.com with what you were doing and what you saw, and we will help.
Email Brillrec