Controls,
proven by the work.

Start from the library.

• Open Controls › Controls register and choose Control library. The library holds controls written for Nigerian finance teams, grouped by area: cash and bank, payments and settlements, journals and the ledger, access and segregation, tax and statutory, revenue and e-invoicing, close and reporting.
• Add the ones that apply, then edit each: owner, reviewer, frequency and the evidence it needs. Controls already in the register are counted, not listed again.
• Admins and internal auditors create and edit controls. Managers can see the register. Owners and reviewers see their own controls on Today.

Link it to the work that proves it.

• Link a control to every bank account, every payment and POS account, every wallet account or a whole close checklist. Accounts and tasks added later are included automatically.
• Single accounts and tasks can be chosen too, under Choose single….
• A control with nothing linked says where to add the work, for example Add a bank account in Reconciliation › Accounts.

What each status means.

Segregation, access and old items.

• Segregation of duties lists where one person prepared and signed off a reconciliation, prepared and reviewed a close task, or prepared and approved a journal, and accounts with the same person as preparer and reviewer. Explain each finding or change the assignment.
• User access review is a quarterly Close task: a manager or admin confirms who keeps access and with which role, person by person, or keeps everyone not yet decided in one step. Each decision is recorded.
• Long-outstanding items lists every open reconciling item over 30 days, oldest first. Settings › Controls sets when an item must have an explanation: after 60, 90, 120 or 180 days. The preparer explains each item and the action planned.

For your auditors.

• Controls › Evidence pack: choose the period; all controls are included unless you choose some. The PDF has a summary of every control’s status, then a section for each control. The zip adds the evidence files attached to each task. (Professional and Business plans.)
• The internal auditor role manages the register and the evidence pack and can read Reconciliation and Close, but never prepares, approves or signs off.
• Guest auditors are invited from Controls › Auditors and see only the work you give them, read only, until their access ends. Everything they open and download is in the audit log.