Help centre / Journals

Journals approved
before they are posted.

Prepare, approve and post or export the entries that clear your reconciling items.

01 / Preparing

Start where the difference is.

Write a journal in Reconciliation › Journals › New journal, or start it from a reconciliation’s selected open items (Journal… on the selection bar), its adjustments (Export menu), a flagged account in balance review, or an e-invoice exception.
Each line has an account code and name, a description, and a debit or a credit. The journal must balance before it can be submitted.
Give the reason and attach the support: files or links, kept encrypted like all evidence.

02 / Approval

A journal is prepared, submitted, then approved by someone else.
Settings › Sign-off & journals sets the largest journal an approver and a manager can approve. Admins have no limit.
Review notes block approval until they are resolved. A returned journal goes back to its preparer. Every step is in the audit log.

03 / Posting or exporting

With a connected accounting system (QuickBooks, Sage, Xero, Zoho Books or Business Central), an approved journal can be posted straight to it. Accounts are found by code; a line whose account isn’t in the chart stops the posting before anything is sent. (Professional and Business plans.)
Otherwise, export it in your system’s import layout: a general CSV, desktop Sage, Business Central, SAP Business One or Odoo. The export date is recorded as the posting date, and you can add the posting reference afterwards.
Items the journal came from are marked as entries to post and carry forward until the ledger line matches them. A posted journal is reversed, never cancelled.

Keep reading