Help centre / E-invoices

E-invoices agreed
to your books.

Match cleared e-invoices to the ledger, the VAT account and return, and the money received.

01 / What you bring in

Four sources, two optional.

The cleared e-invoices: your access point provider’s or the portal’s export (CSV or Excel), or UBL XML files, singly or in a zip. Columns are found by their headings and remembered.
The ledger’s sales invoices and credit notes.
Optionally, bank receipts; optionally, the VAT output account movement and the VAT return figure.
Brillrec reconciles e-invoices. It does not submit them to the NRS.

02 / Matching and exceptions

Invoices are matched by invoice number, then IRN, then the customer’s TIN with the amount (within your tolerance) and the date (within 3 days). Credit notes are matched to the invoices they reverse.
Exceptions: never cleared; not in the ledger; amount or VAT different; rejected or cancelled but still in the ledger; credit note not reported; customer TIN missing or different; B2C sales not fully reported; timing; paid but not cleared; cleared but not paid; and the VAT check.
Explain exceptions one by one, or all of one kind together; each is recorded against its invoice. Start a journal from any exception with an amount, or export them as CSV.

03 / Sign-off

Submit the reconciliation and someone else signs it off. The month’s E-invoicing task in Close follows, and so does the control that checks e-invoices are cleared and agreed to the ledger.
The E-invoicing template in Close has the monthly steps: export, reconcile, resolve, and agree VAT before the 21st. (Professional and Business plans.)

Keep reading

Prepare, approve and post or export the entries that clear your reconciling items.

Checklists for each period, with owners, reviewers and due dates, including tax and statutory deadlines.

Keep a register of your controls and let the work behind them show their status.

Still stuck?

Email hello@brillrec.com with what you were doing and what you saw, and we will help.